3 Ways to Use Your Staffing Software to Grow Lean

Do you want your staffing agency to grow into an 8 Ton Elephant?

Recently, I stumbled upon Tukufu, the large elephant skeleton at The Oakes Museum at Messiah College. While the pearly white skeleton was quite a spectacle; I was more impressed with the raw facts about the size of these creatures: can grow up to 8 tons, and consumes 300-500 lbs/day of bark, leaves, branches, grass, and fruits to sustain itself.

Don't Be an Elephant! Use Your Staffing Software to Be Lean and Cheetah-Like!

That’s insane!  I really can’t imagine being that large and eating that quantity of roughage every day.  Plus, have you seen the cost of organic packs of hearts of romaine these days?!  I’ve always preferred to be more cheetah-like.  And I’m sure when you’ve been asked, “If you’re staffing agency could be any animal what would you like it to be?” (or perhaps a similar question but worded a bit more professionally), you’ve probably thought of something lean, flexible, mobile, and most importantly profitable!

Chances are, your business is in a great position to be lean and profitable, especially since you’ve probably carved the fat from your staffing firm’s operations since late-2008.  Now, the key is to stay lean as you grow; in other words, grow lean!  Typically as businesses grow, they pack on more operational mass, requiring them to consume an “elephant load” of their own revenue to sustain themselves.  However, if your staffing agency can grow while remaining operationally lean, then you’ll be making more profit per dollar of revenue you bring in.

3 ways your staffing software can help you grow lean, especially if it is a fully integrated front and back office system:

1. Get candidates to self-enter themselves through a web-based application that flows into the front office of your staffing industry software.

Each application can take between 5 and 15 minutes to data enter. This is too much time your service coordinators are doing busy work instead of value-added work (e.g. getting candidates to work, and making sure working candidates and clients are happy).  Your staff can save hours per week if applicants do the entry process themselves through a browser-based application, accessed from your website, a front lobby, or a kiosk.  Check out the web-enabled components of our staffing industry software.  Email me if you’d like to see a case study on how one of our clients saved $70,000/year using WebStaff, our web-based application tool.

2. Automate time capture.

The hours your temporary employees work are most likely reported to your staffing agency in all sorts of ways: paper timesheets, excel spreadsheets, and files from various timeclocks.  You don’t want all these hours to flow through the bottleneck of manual time entry.  See if you can import or setup imports in your staffing software for various types of files that you receive to process hours.  Also, look to speed up the your manual hours entry process with macros, or by entering hours on a spreadsheet that you can import into the back office side of your staffing software system.  Check out the time tracking and payroll side of our fully integrated staffing software.

3. Automatically email invoices and paystubs during your weekly pay/bill processing.

Giving your clients and candidates (esp. on direct deposit) the option to receive and access invoices and paystubs electronically can save your back office staff many hours each week in collating and stuffing envelops, and answering questions about invoices and checks.  See if your staffing software solution has electronic invoicing and paystub technology that can substantially reduce the weekly burden of your pay/bill process on your back office staff.
Email me for case studies on how two New York-based staffing firms are saving between $3,600 and $12,000 per year using the electronic invoicing and paystub components of our staffing software.

Contact us if you want more information about our fully integrated front and back office staffing software and the ways we’re helping staffing firms grow lean!

Everett Reiss
Director of Marketing and Communications
Applied Systems Technology
845-534-7100 X1102
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